Privacy statement Energy Cooperative Energiek Alphen aan den Rijn

1 February 2025

At Energie Coöperatie Energiek Alphen aan den Rijn, we value your privacy. We only process personal data in accordance with applicable privacy legislation, including the General Data Protection Regulation (AVG). This privacy statement describes how we handle our members' data and what measures we take to protect this data.

1. Who are we?

Energie Coöperatie Energiek Alphen aan den Rijn is an alliance of members who jointly generate, share and manage sustainable energy.

We are located at Bergmolen 81 2406 KW Alphen aan den Rijn and registered with the Chamber of Commerce under number 62310194. For questions about privacy, please contact us via secretaris@energiekalphen.nl.

2. What data do we collect and why?

To optimise energy sharing between our members, we collect the following personal data:

Personal data

  • Name, address and contact details (e-mail and phone)
  • Membership number
  • Payment details (for invoicing and payments)

Energy-related data

  • Energy consumption and generation (e.g. via smart meters)
  • Times of consumption and generation
  • Other data needed to optimise energy distribution and management within the cooperative

Technical data

  • Data from the connected energy system (such as solar panels, heat pumps, charging stations, )

Purposes of processing:

  • Optimisation of energy distribution and use between members
  • Analysis and reporting (e.g. insight into sustainability goals)

3. Legal basis for processing

We process your data on the basis of:

  • Legitimate interest: Such as optimisation of energy management within the cooperative.

4. How do we protect your data?

We take appropriate technical and organisational measures to protect your data from loss, misuse or unauthorised access. These include:

  • Encryption of data transmission (e.g. via SSL)
  • Restricting data access to authorised employees
  • Regular security audits and system updates

5. How long do we keep your data?

Your personal data will not be kept longer than necessary for the purposes for which it is collected. Specifically, we use the following retention periods:

  • Energy-related data: Maximum one year after termination of your membership

6. With whom do we share your data?

We share your data with third parties only if necessary for the performance of our services, such as:

  • Suppliers of energy management systems
  • Administrative or technical service providers

We enter into processor agreements with these parties to ensure that they treat your data with care and security.

7. Your rights

You have the following rights regarding your personal data:

  • Insight: You can ask what data we hold about you
  • Correction: You can request incorrect data to
  • Removal: You can request data to be deleted (unless we are legally obliged to keep it).
  • Limitation: You can control the processing of your data
  • Objection: You can object to the processing of your
  • Data transfer: You can request that your data be transferred to yourself or another

You can submit a request via secretaris@energiekalphen.nl. We will respond within a period of one month.

8. Withdrawing consent

Where the processing of your data is based on consent, you can give this

consent at any time. This does not affect the lawfulness of the processing before the withdrawal.

9. Complaints

If you feel we are not handling your data carefully, you can complain to the Personal Data Authority at www.autoriteitpersoonsgegevens.nl.

10. Changes to this privacy statement

We reserve the right to change this privacy statement. We recommend that you regularly check our website for updates. We will actively inform you of any substantial changes.

For questions about this privacy statement or our data processing, please contact us at secretaris@energiekalphen.nl.

Let's build a sustainable, affordable and reliable future together.

Sincerely,
Energy Cooperative Energiek Alphen aan den Rijn